Welcome to the Young Reporters Fellowship Sudan ("YRF Sudan"). We are committed to protecting your privacy and ensuring that your personal data is handled responsibly. This Data and Privacy Policy outlines how we collect, use, store, and protect your personal information when you visit our website or apply for our fellowship.
1. We collect personal data to provide you with a seamless experience and to ensure the effective administration of our fellowship programme. The types of data we may collect include personal information such as your name, date of birth, gender, nationality, contact details (email address, phone number, postal address), educational background, and employment history. Additionally, we gather application information including personal statements, letters of recommendation, portfolio or work samples, and any additional information you provide as part of your application. Technical data such as your IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website are also collected. We also gather usage data about how you use our website, including pages visited, time spent on pages, and navigation paths.
2. Your personal data is used for various purposes, including assessing and reviewing your application, communicating with you regarding your application status, and verifying your identity and qualifications. It is also used for managing your participation in the fellowship, providing you with information, resources, and support related to the programme, improving our website and user experience, and ensuring the security and integrity of our website. Additionally, we use your data for sending you updates and information about the fellowship, responding to your inquiries, and providing customer support. Compliance with legal obligations and protecting our legal rights are also key uses of your data.
3. We respect your privacy and do not share your personal data with third parties, except in specific circumstances. These include sharing information with trusted service providers who assist us in operating our website and conducting our business, provided they agree to keep this information confidential. We may also disclose your personal information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency). With your consent, we may share relevant data with partners involved in the fellowship programme to enhance your experience and support your development.
4. To ensure the security of your personal data, we implement appropriate technical and organizational measures. Data is encrypted both in transit and at rest to protect it from unauthorized access. Access to your personal data is restricted to authorized personnel who need it to perform their job duties. Regular security audits and assessments are conducted to identify and address potential vulnerabilities. We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.
5. You have certain rights regarding your personal data, including the right to request access to the personal data we hold about you, request corrections to any inaccurate or incomplete personal data, request the deletion of your personal data (subject to certain conditions), object to the processing of your personal data in certain circumstances, and request the transfer of your personal data to another organization where feasible. To exercise any of these rights, please contact us using the contact details provided below.
6. We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small data files stored on your device that help us understand how you use our site and improve its functionality. You can manage your cookie preferences through your browser settings.
7. We may update this Data and Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new policy on our website and updating the effective date.
If you have any questions or concerns about this Data and Privacy Policy, or if you wish to exercise your rights regarding your personal data, please contact us.
By using our website and applying for the fellowship, you agree to the terms of this Data and Privacy Policy. We are committed to protecting your privacy and ensuring that your personal data is handled with care and respect. Thank you for trusting us with your information.
Effective Date: 30 June 2024
